About Us
WhyMaker is buildingthe future workforce by creating K-12 educational content and solutions that support educators and inspire students. We provide hands-on, standards-aligned lesson plans, STEM products, and professional learning to help our partners make a measurable impact across the country.
Our team is driven by values of empowerment, empathy, and purpose. We are creators, doers, and strategic thinkers—and we love helping our customers make a difference in education.
Job Description
WhyMaker is looking for an independent self-starter who is extremely organized and detail-oriented, has great communication skills, and loves to follow through. The executive assistant will support the head of Operations, which includes human resources and finance, with calendar management and scheduling, file and document management, contracts and compliance documentation, complex business and insurance requirements, and supporting the hiring, onboarding and contract processes. The ideal candidate will be a resourceful critical thinker and creative problem solver with great attention to detail, and who can work independently within a fast-paced, small business environment.
We’re looking for someone who can anticipate needs, prioritize, and maintain a high level of organization, ensuring time, priorities, and commitments are managed with precision and care.
KEY RESPONSIBILITIES
- Scheduling and managing the calendar
- Coordinating and handling communications as needed
- Tracking and organizing project tasks and priorities, ensuring deadlines, to-dos, and follow-ups are managed seamlessly
- Planning and booking travel arrangements, including flights and accommodations, and creating detailed itineraries
- Filling out insurance and compliance documents
- Tracking invoices and payments
- Filing documents, organizing and maintaining Google Drive folders and our project management system
- Manage all HR onboarding tasks
- Create contracts, statements of work, and SOPs
- Support team members and projects as needed
SKILLS
- Excellent organizational and prioritization skills
- Meticulous attention to detail
- Excellent written and oral communication
- Proactive problem solving and resourcefulness without oversight
- Strong decision making skills
- Ability to follow documented processes
- Comfortable giving suggestions to improve processes
- Ability to anticipate needs and get things done
QUALIFICATIONS
- 3+ years of experience as an administrative assistant required
- Experience with Google Drive, contracts, and project management tools
- Experience with Monday.com and PandaDocs is a bonus
- Experience working with NYS is a bonus
BENEFITS
- Flexible work schedule (must be responsive during EST business hours)
- 100% Remote team
- Small team with ability to make a big impact
- Learning & leadership opportunity
SALARY RANGE
- W2 or W9 position
- US or globally
- 40 hours per month - part time, EST business hours
How to Apply
You can contact info@whymaker.com with any questions or concerns.
Check out www.whymaker.com for more about what we do.
WhyMaker provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
